Time management is the process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. It is a juggling act of various demands of study, social life, employment, family, and personal interests and commitments with the finiteness of time. Using time effectively gives the person “choice” on spending/ managing activities at their own time and expediency.
It is a meta-activity with the goal to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time, as time itself cannot be managed because it is fixed. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project development as it determines the project completion time and scope.
The major themes arising from the literature on time management include the following:
✔ Creating an environment conducive to effectiveness
✔ Setting of priorities
✔ Carrying out activity around prioritization.
✔ The related process of reduction of time spent on non-priorities
✔ Incentives to modify behavior to ensure compliance with time-related deadlines.
Time Management Skills
Have you ever wondered how it is that some people seem to have enough time to do everything that they want to, whereas others are always rushing from task to task, and never seem to finish anything.Is it just that the former have less to do? No, it’s much more likely that they are using their time more effectively and practicing good time management skills.
Time management is not very difficult as a concept, but it’s surprisingly hard to do in practice. It requires the investment of a little time upfront to prioritise and organise yourself. But once done, you will find that with minor tweaks, your day, and indeed your week and month, fall into place in an orderly fashion, with time for everything you need to do.
Why use time management skills? Time Management
It’s important that you develop effective strategies for managing your time to balance the conflicting demands of time for study, leisure, earning money and jobhunting. Time management skills are valuable in jobhunting, but also in many other aspects of life: from revising for examinations to working in a vacation job.
Our time management skills training focuses on the following key aspects:
✔ Understand what’s the difference between Urgent and Important.
✔ How different people look at time and what are the mental techniques can one use to increase your productivity.
✔ What stops you from starting a task and how can you overcome it?
✔ Dealing with procrastination.
✔ Setting goals systematically to maximize productivity.
✔ The best way to plan meetings to make the best use of time.
✔ The power of saying ‘NO’ – Dealing with interruptions politely and staying in control of time.
Sometimes it may seem that there isn’t enough time to do everything that you need to. This can lead to a build up of stress. When revising for examinations, or during your final year when you have to combine the pressures of intensive study with finding time to apply for jobs good management of your time can be particularly important. Once we have identified ways in which we can improve the management of our time, we can begin to adjust our routines and patterns of behaviour to reduce any time-related stress in our lives.
What skills are required for effective time management?
Some of these skills including setting clear goals, breaking your goals down into discreet steps, and reviewing your progress towards your goals are covered in Action Planning.Other skills involved include prioritising – focusing on urgent and important tasks rather than those that are not important or don’t move you towards your goals; organising your work schedule; list making to remind you of what you need to do when; persevering when things are not working out and avoiding procrastination.